On the agenda include: list of attendee names (first & last name), reason as to why this meeting could not be scheduled during non-meal hours, and the list of topics discussed. Examples of non-working hours meal schedule: “This meeting was scheduled during lunch hours due to experimental run time and the need of employees in the lab the first and last half of the day” or ” This meeting was scheduled during dinner hours due to all-day experimental run times and working with student schedules on their availability between courses.”

Reminder of Limits: Expenses excluding gratuity and taxes would not be reimbursed amounts exceeding the following limits: Breakfast-$25 per person, Lunch- $40 per person, Dinner- $75 per person. Gratuity reimbursement should NOT exceed 20% of the bill subtotal before tax. Alcohol is not allowable for reimbursement.

Reminder of Limits: $40 maximum for venue rental, service charges, tickets to entry and other associated expenses per person.